Executive Assistant

Total Solutions Group is looking for an Executive Assistant to assist with our growing team.

Duties/Responsibilities:

  • Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff.
  • Answering and fielding telephone calls
  • Prepare communications, such as memos, emails, invoices, reports and other correspondence
  • Tracking and reporting for management
  • Ability to handle multiple changing priorities simultaneously in sometimes challenging situations and keeping management involved as needed
  • Performs clerical and administrative tasks including drafting letters, memos, proposals, reports, and other documents for senior staff.
  • Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
  • Receives incoming communication or memos on behalf of senior staff, reviews content, determines importance, and summarizes and/or distributes contents to appropriate staff.
  • Performs additional duties as assigned by team.

Required Skills/Abilities:

  • Excellent verbal and written communication skills, bilingual a plus
  • Excellent organizational skills and attention to detail.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Positive Attitude
  • Ability to function well in a high-paced and at times stressful environment.
  • Strong team player & professional demeanor
  • Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
  • Extremely proficient with Microsoft Office Suite , with exceptional knowledge of Excel
  • Willingness to learn and take on projects
  • High school diploma required
  • At least 2-3 years experience as an Executive Assistant in a busy office setting
  • Construction knowledge helpful, but not required